FINDING AND REMOVING DUPLICATES IN EXCEL

Have you ever encountered a situation where you see a lot of duplicated data in Excel, but don’t even remember copying it? This happens to all of us at some point. Finding and removing such duplicated data in your spreadsheet can take a lot of time. Instead, use the following tricks for finding and removing duplicates. Let’s get started!

How to Find Duplicates in Excel

1. To find duplicates, we will use the Conditional Formatting function. In our example below, we want to check if any name has been repeated. First, select the Name column (A1:A15).

2. Click on the Conditional Formatting option available on the right-hand side of the Home tab. Alternatively, you can use the shortcut key: Alt + H + L.

3. When you click on the Conditional Formatting dropdown, you will see various options. Select the first option, “Highlight Cells Rules,” and then choose the sub-option “Duplicate Values.”

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4. You will see a Duplicate Values dialog box, where you can select your formatting option. In our case, select “Light Red Fill with Dark Red Text.”

5. Click OK, and you will see that the duplicate names have been highlighted in red.

How to Remove Duplicates in Excel

1. We will use the same example as above to learn how to remove duplicates. To remove duplicates, select any cell within the data range, and then select the “Remove Duplicates” option from the Data tab in the ribbon. You can also use the shortcut ALT + A + M.

2. After clicking on “Remove Duplicates,” a dialog box will appear. It will automatically have your column headers selected. Choose the columns from which you want to remove duplicate values. In our case, we will select all columns, which means that if the data in all three columns is duplicated, the entire row will be deleted. (Rows with blue cells won’t be deleted since the age values are different.)

3. After pressing OK, all the duplicate values will be removed. A pop-up window will appear, informing you about the duplicates removed and the unique values that remain. As mentioned earlier, “JKL” remains since the age mentioned is different.

4. What if you want to delete all values with the same name and gender, irrespective of their age? Well, it’s simple. In the second step, just uncheck the box for age.

5. After clicking OK, you will see that even the row with “JKL” as the name has been deleted.

If you have any queries or suggestions, please feel free to mention them in the comments box below, and we will get back to you at the earliest.

You know why we have given such useful tips in the form of a blog about Excel?

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